Student Affairs
STUDENTS AFFAIRS DIVISION
Felix Egajor
Dean Student Affairs
THE ACTIVITIES OF STUDENTS AFFAIRS DIVISION
The Student Affairs Unit of Vineyard Polytechnic, Kuchikau-Karu, is one of the various units of the institution.
The Students’ Affairs Unit is an indispensable conduit pipe that links the Students with other Departments in the Polytechnic. It serves as arbiter on all issues concerning the students of Vineyard Polytechnic.
The Dean of students serves a central role in student learning and development in the institution.
The Dean of students serves a central role in student learning and development in the institution.
The role of the Dean of students is to represent student interest and provide programs and services that facilitate both student personal and academic growth. The office of the Dean of students creates opportunity for all students and staff in a seamless learning environment and provides a critical support structure for enriching the overall student experience.
The Student Affairs Office is established to offer supportive services that will facilitate the removal of all hindrances to effective learning situations; whatever it is that could hinder students from performing at the best of their abilities.
This Division of the Rector’s office which deals with the coordination of students affairs is headed by the “Dean of Students Affairs”. He reports to the Rector for the effective execution of those policies formulated by the Student Welfare Board and approved by the Rector.
Since inception of the student affairs office, the following has been appointed as the Dean of Students’ Affairs:
Felix Egajor – 2023 – till date
Our Role
The Students’ Affairs Division of the Polytechnic is in charge of all students’ matters including Students’ Welfare, Discipline, Guidance and Counseling, Students Union Activities, Club and Association’s Activities, Orientations, Hostels accommodation, NYSC Mobilizations, Issuance of ID Cards and giving early warning signal of possible students unrest within and outside the campus.
The Students’ Affairs Office provides welfare advice to students and also acts as the main channel of communication between the Students Union/Students Clubs/Students Association and the Polytechnic Administration. The office also coordinates the activities of all student organizations in the Polytechnic and handles matters relating to NYSC, In addition to the under-listed, the students’ Affairs Office is basically saddled with the responsibility of catering for students’ welfare and needs. Its activities could be briefly described as follows:
Coordination of students’ union activities:
These include cultural and social associations. The Office handles Registration documentation of every intending clubs by complying with the laid down rules such as submission of two (2) copies of the proposed constitution, particulars of Executive Officers, names of staff adviser, who should be a Senior Academics/Administrative Staff.
It also includes liaison between students’ organization and management, advice/guidance to the associations/students union government and registration of all students’ associations.
Organization of orientation and matriculation ceremonies.
The office also participates with other units in arranging matriculation ceremonies. The office suggests probable dates for orientation. Orientation is usually a week-long programme. Inputs on topical issues are requested from the office; though there is a standing committee, which takes over the planning and successful conduct of the orientation/matriculation. Students’ handbooks are issued to new intakes at the orientation or at the tail end of admission documentation for ND and HND Students.
Issuance of matriculation numbers to students:
The office has the responsibility of issuing matriculation numbers to newly admitted students.
Production and issuance of identity cards to students and staff.
Production of students’ handbook (information brochure)
Enforcement of students’ discipline on campus and processing of disciplinary cases.
Specifically, issues relating but not limited, to Polytechnic dress code, unruly behaviours, assault, rape, cultism, examination malpractice. The Office handles the matter if it is so mild else it is forwarded to the Management for appropriate action. However, the office provides secretarial coverage to the Students’ Disciplinary Committee and the Examination Malpractice Committee.
Processing/handling of NYSC matters.
The office handles preparation of master lists for prospective corps members and also provides guidance/welfare services to corps members posted to the Polytechnic.
Monitoring of Press clubs and students publications.
Liaison with the Polytechnic security unit from time to time.
